Devon RFU have three voluntary roles to fill

07 Jul 2021 19:18 | Devon RFU


As we move towards the 2021/22 season, Devon RFU needs to recruit volunteers to fill three key positions that are required under the statutory responsibilities devolved from the Rugby Football Union to its Constituent Bodies.

These positions are 1) County Safeguarding Manager; 2) County Rugby Safe Manager and 3) County Diversity and Inclusion Manager. The role descriptions can be accessed below.

Applications are invited for these roles with the intention for them to commence 1st. September 2021, ideally for an initial appointment of three years.

As set out in the role descriptions, appropriate training and essential expenses will be supported. The deadline for applications is Friday, 16th July and they should be sent to the County Hon. Secretary Treve Mitchell at or by post to 5, Speakers Road, IVYBRIDGE, Devon, PL21 0JP.


Reports To: CB Management Board (and RFU Safeguarding Manager)

Key Relationships: CB Chair and Hon. Secretary, Chairs of CB Club Support and CB Age Grade Rugby committees, RFU Safeguarding team, Club Safeguarding Officers, Local Safeguarding Team/Partnership and County Sport Partnership.

Nature of the Role:

To provide leadership in the Safeguarding of Children in Rugby Union across the Constituent Body area, maintaining key relationships with the CB Management Board, RFU Safeguarding Team and local Club Safeguarding Officers (CSOs). The Safeguarding Manager will ideally have a background in child protection from any of the statutory agencies (Police, Social Services, Children’s services). The person should also have a range of key skills and attributes including: empathy, approachability, good sense of humour, objectivity, attention to detail, resilience and dedication to the cause of safeguarding young people. In return, the appointed individual will receive intensive support from the RFU Safeguarding team in the form of training, conferences and regular communications and will receive corporate kit and resources to support them in the delivery of this role.

Key tasks:

• To be an active member of the CB Governance or Management Board;

• To offer support and guidance to Sub-Committees and Representative Squads;

• Offer guidance & support to local clubs on developing their own Safeguarding policy, in conjunction with their Club Safeguarding Officers;

• To identify, develop, train, support and maintain a team of Club Safeguarding Officers (CSOs), and deputy CBSMs across the CB area and ensure their registration on the RFU’s Game Management System.

• To co-ordinate a programme of training, in conjunction with CSOs and/or local RFU workforce for club personnel involved in working with young people (i.e. Safeguarding & Protecting Young People in Rugby Union courses);

• To be the Safeguarding advisor for the CB performance pathways;

• To attend any RFU CB Safeguarding Manager Conference;

• In conjunction with the CSOs, develop an effective DBS process within the CB to ensure that all individuals working with young people undertake a DBS application every three years;

• To ensure that all safeguarding issues and incidents involving adult(s) and children/ young people under -18 are reported promptly to the RFU Safeguarding team and the CB Hon Secretary;

• To conduct information gathering or investigations as requested by the RFU Safeguarding team and be available to attend RFU, CB or Club Disciplinary hearings when required;

• To have contact details for the local statutory agencies and liaise with them when necessary;

• To monitor, on an annual basis, 10% of the clubs with players and teams under 18 within the CB, and return audit forms to RFU Safeguarding team for analysis;

• To ensure and update the presence of a ‘Safeguarding’ page on the CB web pages;

• To be involved in a Club’s Accreditation and to verify and confirm the information relating to Safeguarding issues provided to Devon RFU is accurate; and

• To distribute literature, electronic communication and new developments concerning the Safeguarding of young people to the CB and clubs as appropriate




Player Welfare, and making rugby as safe as possible, is the joint responsibility of all involved in the game. It is important that good practice is embedded across CBs and clubs to support the promotion of a proactive approach to player welfare and safety.

CBs may take a variety of approaches to covering the tasks below depending on current structure but must ensure each task has an assigned lead. For example, appoint an individual the “RugbySafe Manager” role or split the tasks across a small group of volunteers.

Key tasks

1. CB First Aid / Immediate Care Pitch-side provision for Representative Rugby

Review the CB risk assessments and current first aid (FA) and immediate care (IC) provision for training and matches. Referring to the RFU’s recommended minimum levels, create a plan to ensure every training session and match is appropriately covered.

2. Training & Equipment

Arrange training to ensure all appointed first aiders and immediate care practitioners are trained and up-to-date with an appropriate level of qualification, in line with RFU guidelines (e.g. RFU Emergency First aid in Rugby Union and Immediate Care in Sport courses). Have a process in place for the management of FA/IC supplies and equipment.

3. Reporting

Ensure there is a process in place to keep records of player medical conditions, monitor injuries and report incidents/injuries as they happen in line with RFU regulations.

4. Funding / PFR

Review and manage budget requirements for player welfare projects and FA/IC provision. Input into the Local Rugby Plan process, to provide funding and enable opportunities for CB and clubs to support player welfare across all levels of the game.

5. RugbySafe

Utilise the RFUs RugbySafe scheme and guidelines (e.g. management of concussion), working with other key personnel (e.g. coaches and CB safeguarding manager) to support wider best practice and ensure that all volunteers and parents are aware of how to support player welfare.

6. Club Support

Act as a contact for clubs on behalf of the CB and encourage them to appoint their own RugbySafe Officers. Work with clubs to gain an understanding of current compliance levels and provide support and guidance



Devon RFU is proud to be embarking on its Jimmy Peters Diversity & Inclusion Programme.

The name celebrates and commemorates the first black player to represent England at rugby union. Sadly, he experienced racial prejudice despite his universally acknowledged and exceptional talent.

Nature and Scope:

Rugby is a sport that is founded on inclusion and being open to all and while there is diversity in rugby, the RFU recognises there is a long way to go to truly reflect society across the whole organisation and wider rugby community.

Following in-depth research, the Union has made a commitment to improving Diversity and Inclusion across four key areas of the game:

Fans, Followers and Partners; Game Play – Players, Coaches, Match Officials; Game Administration – Volunteer leaders within Clubs, Constituent Bodies and RFU Council; RFU Staff and Board.

The Diversity and Inclusion (D&I) Manager role, which sits within each Constituent Body, has a key role to play alongside CB and Club colleagues, in being part of this positive change, leading it within their CB and positively promoting inclusive leadership.

The incumbent will be expected to work alongside and with RFU colleagues across the Fans, Followers and Partners, Game Play and Game Administration part of the wider D&I plan.

The Role is appointed for a term of 3 years, or such other duration as agreed by the Devon Rugby Football Union Constituent Body.


1. To support the Officers of the Constituent Body in the development and implementation of a D&I plan for the CB in support of the wider RFU vision and activities;

2. To develop and implement through the club leadership and structures, a D&I plan that will make a positive impact for your CB;

3. To present to and facilitate discussions with CB colleagues, Clubs and other key stakeholders to ensure a continued focus on and greater awareness of the benefits of the D&I agenda and plan;

4. To act as a support within the CB and to CB colleagues on all equality, diversity and inclusion matters;

5. To use their experience of the community game to advise the CB Officers on the implementation of the D&I leadership and governance recommendations in the CB;

6. To identify and share best practice on equality, diversity and inclusion matters within your CB and Clubs;

7. Play a key role in communicating the RFU’s D&I vision within the CB;

8. To identify and share local educational resources to ensure a greater understanding and awareness of the benefits of the D&I agenda and plan;

9. To build (or develop) relationships with key stakeholders external to the CB that may support the D&I agenda;

10. Be the D&I ‘contact point person’ within the CB for the RFU D&I Implementation Working Group and ensure two-way communication on progress specifically with volunteer and inclusive leadership;

11. To attend all CB Management Committee meetings as required.

Person Specification:

Qualifications and Experience

The successful candidate will have a blend of the following qualifications and experience, likely with some areas stronger than others:

• Experience of making a positive impact on equality, diversity and inclusion within any environment

• The passion and understanding of how a diverse leadership and volunteer base can benefit the growth of rugby in England and the creation of a more inclusive sport

• An understanding of the structure, governance and workings of your Constituent Body and Clubs within rugby in England

• Experience and understanding of volunteer recruitment and governance

• Passion for and knowledge of the game of rugby

• Experience of identifying and nurturing strategic relationships that support the achievement of shared goals

Skills and Personal Attributes

• A strong and proven desire to improve equality, diversity and inclusion within rugby.

• Strong influencing and persuasion skills, including the ability to persuade stakeholders to understand and accept a view which may not accord with their existing views and experience.

• Highly pro-active in identifying and engaging with internal and external stakeholders and the ability to present to a range of different stakeholders, including to your CB Management Committee

• Committed, and highly trustworthy, someone who demonstrates the values of the RFU and adopts a professional approach to the role

• The ability to actively listen to fellow volunteers and staff members, and the confidence to offer opinion in a clear and constructive way for the wider benefit of the CB.

• The ability and desire to challenge and educate themselves in the pursuit of continuous improvement

• Integrity and independent judgment, applying objective data and information to the unique circumstances of the CB.